UNHCR - Associate Business Analyst - Supply Chain Management (PE-10229)
The incumbent contributes to client-facing design sessions and related change management for the on-going renovation of work practices, their streamlining and simplification; to do so, liaises with all relevant stakeholders to document procedures, brings awareness of procedure changes, and supports process reconfiguration to help transform the Organization from a largely transactional model to a strategic business partner for field operations and senior management.
S/he will be working closely with all relevant stakeholders to enhance the use of state of the art technology within the Area of Responsibility (AoR).
– Recommend functional and technical solutions for new or amended technologic services, procedures or systems to meet the defined business use cases.
– Ensure end-to-end integration of business processes across systems within the AoR.
– Ensure continuous systems¿ support through UNHCR¿s governance model, including managed service providers.
– Undertake quality assurance of delivered work from a functional perspective (Functional testing, Integration testing, Business Process testing and User Acceptance Testing), managing Sandbox and Production environments in accordance with UNHCR¿s governance model.
– Build strong business relationship with all stakeholders with respect to applications within the AoR.
– Conduct business analysis and make recommendations on how systems and analytics can be used to improve its value as a strategic partner for field operations and senior management.
– Coordinate business analysis and implementation of configuration proposals for systems within the AoR that minimize complexity, simplify processes and streamlines management procedures.
– Advise on complex system design issues, including how system configuration and use of analytics can help achieve targets and key performance indicators and benchmarks, etc.
– Contribute to enhanced analytics (AI, Machine Learning, etc.), and reports to UNHCR senior management, e.g. on key business driver insights and performance indicators.
– Recommend and analyse benchmarks within the AoR with those of comparable humanitarian organizations.
– Interface with the relevant counterparts and business process owners to prepare and test regular updates to the system within the AoR, including monitoring that all licensed capabilities are fully applied at all times.
– Build capacity for relevant business process owners to be aware of and prepared to use new or updated system capabilities.
– Build capacity, in liaison with GLDC, for relevant business process owners to develop and publish timely end-user training materials, e.g. short videos, for all future system updates and business innovation initiatives within the AoR.
– Undertake and lead relevant system testing, coordinate and liaise with all levels of system support.
– Prepare and develop user-friendly and cost-efficient technologic tools and business requirements within the AoR; document business requirements and later update related operating procedures and/or training materials.
– Provide advice on basic security features, system roles and responsibilities as well as audit reports.
– Conduct report writing and report maintenance, set up actionable dashboards to meet the requirements of (regional) partners and their clients.
– Negotiate business requirements with stakeholders.
– Perform other related duties as required.
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
– 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree
– Field(s) of Education: International Relations; Information Technology; Business Administration;
Economics; Social Science or other relevant field.
– Excellent knowledge of English
– Certificates and/or Licenses: Business Analysis
– Relevant experience at the professional level as a business analyst or project manager in international organizations, public or private sectors. Documented relevant work experiences as a business/system analyst. Involvement in systems integration, implementation and related management and organizational change management initiatives in an international or multinational environment, with specific ERP or similar complex system management experience in at least one recent deployment project, preferably within the UN system or international public organization.
– Good knowledge of procedures/processes and exposure to provision of support services in an International Organization, preferably specific to configuration and maintenance in a UN or international public organization. Involvement in the analysis, design development and testing of system configurations. Excellent communication, interpersonal and negotiating skills and the capacity to communicate complex technical issues in layman’s terms. Very good working knowledge of standard desktop tools such as MS Office suite and proven capability to learn new software tools. Good knowledge of the UN rules/procedures and processes. Experience in learning/training activities.
– Functional Skills
IT-IT Robotic Process Automation (RPA);
MG-Business Process Innovation on a global scale;
MG-Business Process Re-engineering (BPR);
UN-UN Systems and Processes;
MG-Change Management (Tools/Design/Administration);
CL-Programme/Project Mgmt (formulation, implementation, programme cycles and reporting);
MS-Data Collection and Analysis;
– Computer skills
– Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year). – Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
– Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.