Administrative Assistant – to Exchange program (SZJ-10578)

2021-09-10-Budapest-Adminisztráció/Back office
A munkáltatóról / About the company
Our client is an EU Agency, based in Budapest, having its offices in the 6th district. Now they are looking for an Administrative Assistant – to Exchange program .
Pozíció részletezése / Position overview
The post of Administrative Assistant – to Exchange program provides support in coordination of the Agency’s Exchange programme. The anticipated workload relates to 290 participants plus 30 study-visit participants, in total 320 participants (administration of the exchange programme documents, liaising with the participants, their counterparts and hosting organizations, etc. in the preparation of the visits)

Main tasks:

• Organize and coordinate logistics for training activities and events, provide administrative assistance;
• Prepare documentation of training activities based on approved process and templates;
• Carry out analytical and reporting tasks, support statistics and calendar management;
• Liaise with internal and external partners;
• Perform other related tasks as required.


• as minimum, secondary education attested; by a diploma giving access to post secondary education and appropriate professional experience of at least 1 year

Work experience:
• Minimum 3 years, with minimum supervision

• Availability in short time (starting date 1st October 2021)

Knowledge and Skills:
• Excellent organizational and logistic skills
• Excellent Office suite skills, in particular Word and Excel
• Attention to detail, organizational skills and ability to work effectively in a team
• Ability to deliver under stress
• Experience in organizing meeting and training events
• Excellent moderation, presentation and communication skills
• Very good command of written and oral English corresponding to level C1 or higher of the Common European Framework reference for Languages
• Motivation – open and positive attitude

• Experience in working in international teams and in an international context
• Experience in providing residential, online or blended learning training
• Experience in visualization of data
• Good knowledge of the EU security environment

What we offer:

• Fixed term contract
• Expected starting date and duration: 1 October 2021 – 31 December 2021
• Monthly gross salary of the position: EUR 1.765,07



Cím: 1134 Budapest, Dévai utca 19. VIII/811

E-mail cím:

Mobil: +36 70 320 9392, +36 30 445 0677